SYSTEMIC SHIFTS SUMMIT

Privacy Policy

Effective date: Mai 15 2025

Privacy Policy

Effective Date: 15 Mai 2025

At Systemic Shifts, your privacy matters. This Privacy Policy explains how we collect, use, and protect your information when you visit our website, register for our summit, or interact with our content.

1. Who we are

Systemic Shifts is an initiative of Out of Our Minds BV, located in Ghent, Belgium.
Contact: Wouter@Systemicshifts.com
Website: www.systemicshifts.com

2. What personal data we collect

We only collect the data necessary to offer you a great summit experience.

When you register or interact with us, we may collect:

  • Full name

  • Email address

  • Company or organization (optional)

  • Country (optional)

  • Payment information (only for premium offers, processed securely via third-party platforms like Stripe or PayPal)

  • IP address and device/browser data (via cookies and analytics tools)

If you are a speaker, we may also collect:

  • Bio, photo, and professional information

  • Recording of your session or interview (with your consent)

3. Why we collect your data

We collect your data to:

  • Register you for the summit

  • Send you event updates, login links, and replays

  • Personalize your summit experience

  • Deliver bonuses or exclusive offers (if applicable)

  • Improve the website and track usage (via analytics tools)

  • Send you follow-up emails, insights, and offers aligned with the summit’s themes (you can unsubscribe anytime)

4. Legal basis (GDPR compliance)

We only process your data under the following legal grounds:

  • Consent (e.g., when you register or subscribe)

  • Contractual necessity (e.g., to provide access to paid content)

  • Legitimate interest (e.g., to improve our services or promote related offerings)

5. How we protect your data

We use industry-standard security measures to keep your information safe. Data is stored on secure servers and only accessible to team members who need it. We never sell your data.

6. Third-party services

We may use the following GDPR-compliant platforms:

  • MailerLite or ConvertKit (email)

  • Stripe or PayPal (payments)

  • Zoom, Vimeo, or YouTube (video hosting)

  • Google Analytics or Plausible (site analytics)

Each provider has its own privacy policy. We ensure all partners uphold strong data protection standards.

7. Your rights

Under the GDPR, you have the right to:

  • Access, update, or delete your personal data

  • Withdraw consent at any time

  • Object to processing

  • Lodge a complaint with your local data protection authority

To exercise these rights, email us at Wouter@systemicshifts.com.

8. Cookies and tracking

Our website uses essential and functional cookies to provide a smooth experience. We may use analytics cookies to understand how our site is used, but we don’t track personal behavior across sites.

You can adjust cookie settings via your browser or accept/refuse cookies upon entering the site.

9. Data retention

We retain your data only as long as necessary:

  • Registration and participation data: up to 24 months post-event

  • Email and marketing data: until you unsubscribe

  • Financial records: retained per legal/accounting obligations

10. Changes to this policy

We may update this Privacy Policy to reflect changes in our practices or legal obligations. We’ll notify you via email or on our site if major updates are made.

11. Contact us

If you have any questions or concerns, please contact us at: Wouter@systemicshifts.com